Administrative Agent – School Secretariat (m/f/d) (Ref. G26000729)

About the role

The Lycée classique d'Echternach is recruiting an administrative agent for its school secretariat in Echternach. In this full-time role you will be at the heart of the school's daily administration, welcoming and informing pupils, parents and teachers and keeping the school's administrative machinery running smoothly. You will manage pupil administrative files from enrolment to departure, including admission requests and changes, and you will manage pupil absences and the cases and distribution of pupil cards. You will act as a liaison with legal representatives and follow up declarations, prepare school career documents such as report cards and certificates, and organise the daily activities of the school. You will also manage teacher absences and organise replacements, handle the administrative management of educational measures, studies, support and catch-up, and organise and follow up the school year's key deadlines, including the start of the school year. You will coordinate the team of pedagogical assistants and prepare and disseminate administrative communications to pupils, parents and teachers. This is a varied, people-facing role for an organised and discreet administrator who communicates well, manages several files at once, and enjoys working in a school environment.

Responsibilities

- Welcome and inform pupils, parents and teachers - Manage pupil administrative files (enrolments, admission requests, departures, changes) - Manage pupil absences and pupil card cases and distribution - Liaise with legal representatives and follow up declarations - Prepare school career documents (report cards, certificates) - Organise the school's daily activities - Manage teacher absences and organise replacements - Handle administrative management of educational measures, studies, support and catch-up - Organise and follow up school-year deadlines, including the start of the school year - Coordinate the pedagogical assistants team - Prepare and disseminate administrative communications to pupils, parents and teachers

Requirements

EU national. Secondary school leaving diploma (classical or general) or an equivalent qualification, at least level 4. Knowledge of the three administrative languages (Luxembourgish, French, German). Excellent language skills in Luxembourgish, German and French. Mastery of common office tools and willingness to use specific software. Ability to process, verify and update administrative data; to draft clear administrative documents and communications; and to apply administrative procedures and confidentiality rules.

Preferred qualifications

Administrative experience, ideally in a school; knowledge of the Luxembourg education system; experience with administrative or school management software; rigour, precision and discretion; organisation and priority management; professional communication; team spirit; autonomy combined with respect for procedures; availability and service-mindedness.

Skills