Assistant Director: Bids and Contract Administration

About the role

The Department of Basic Education is seeking an Assistant Director for Bids and Contract Administration in Pretoria, within Supply Chain Management. The role keeps the department's acquisition work moving smoothly, from bid committees and contract paperwork through to supplier payments and contract records. The successful candidate will work closely with bid committees, legal services and suppliers, and will need strong organisation, accuracy and follow-through. The salary is R487 197 per annum (Level 09). Preference will be given to underrepresented groups as per the DBE Employment Equity Targets. Women and people with disabilities are encouraged to apply. Applications close on 6 November 2026. Source: DPSA Public Service Vacancy Circular 38 of 2026, Post 38/05, Ref No: DBE/77/2026.

Responsibilities

Manage the acquisition process effectively; attend and advise during Bid Specification Committee and Bid Evaluation Committee meetings; attend to and respond to audit findings; provide secretariat function and support to the Bid Specification Committee and Bid Evaluation Committee; compile submissions after the Bid Adjudication Committee has made recommendations to the Director General; compile bid committee reports; compile monthly reports; administer contracts for compliance; assist the Deputy Director by providing secretariat function and support to the Bid Adjudication Committee; draft letters to bidders informing them of the outcome of the bid after finalisation of the bidding process; facilitate the finalisation of contracts and service level agreements in consultation with Legal Services; facilitate and ensure that payments of suppliers and service providers are done within 30 days; notify suppliers and service providers regularly on the status or expiry of contracts; update the Commitment Register when payments are processed; coordinate and manage staff.

Requirements

A three-year relevant post-matric qualification at NQF Level 6 or an equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement or Logistics; a minimum of three years of relevant experience in Supply Chain Management at supervisory level; experience in Bids Management and Acquisition Management; knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management; communication skills, both verbal and written; computer literacy in Microsoft Word, Excel, PowerPoint and Outlook; ability to work in a team; good interpersonal relations; ability to solve problems; attention to detail and excellent numeric skills.

Skills