Senior Secretary

About the role

The Department of Basic Education is seeking a Senior Secretary to support the Director of Psychosocial Support in Pretoria. The role keeps a busy directorate running smoothly, from diary and meeting arrangements to correspondence, records and travel. The successful candidate will be organised, discreet and comfortable juggling several tasks, while helping internal and external stakeholders get the support they need. The salary is R280 278 per annum (Level 06). Preference will be given to underrepresented groups as per the DBE Employment Equity Targets. Women and people with disabilities are encouraged to apply. Applications close on 6 November 2026. Source: DPSA Public Service Vacancy Circular 38 of 2026, Post 38/06, Ref No: DBE/78/2026.

Responsibilities

Provide secretarial and administrative support services to the Director: Psychosocial Support; manage the diary of the Director by scheduling meetings, appointments and events; receive, screen and direct telephone calls and correspondence; draft and route correspondence, submissions, reports and presentations; coordinate meetings, prepare agendas, take minutes and follow up on resolutions; manage incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements; arrange travel and accommodation for the Director and process related claims; maintain logistical and administrative support for workshops, meetings and stakeholder engagement; maintain office supplies and ensure the efficient functioning of the office; liaise with internal and external stakeholders on behalf of the Director.

Requirements

A Senior Certificate or equivalent qualification; one year of relevant experience in rendering secretarial or administrative support services to senior management, which will serve as an added advantage; knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks; ability to work under pressure, maintain confidentiality and manage multiple tasks; good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills; sound knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Outlook and Teams; a valid driver's licence will be an added advantage.

Skills