Finance and Human Resources Manager (m/f/d) (Ref. E26000720)

About the role

This is the bachelor-level counterpart to the secondary-level finance and human resources manager post, with the same directorate, missions and end date. This full-time role sits within the Directorate of Finance and Human Resources of Luxembourg's Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade. The directorate looks after the ministry's administrative and financial management and its diplomatic network, including international secondments. The successful candidate will become a central contact for staff posted abroad, supporting them and their families through the practical and administrative steps of a secondment, while keeping files accurate, compliant and up to date. Day-to-day work combines case handling, financial follow-up and coordination with diplomatic missions and internal services. The post also offers scope to help simplify secondment processes and to contribute to cross-functional projects that improve how the directorate organises its work and tools. It is a fixed-term state employee post, in indemnity group A2, running until 30 April 2028, based in Luxembourg City.

Responsibilities

- Manage the administrative side of secondments for staff assigned to diplomatic missions - Follow each secondment from preparation for departure through to the staff member's return - Act as the point of contact for seconded staff, diplomatic missions and internal services - Keep administrative files up to date and check that procedures are followed correctly - Support seconded staff and their families with the steps linked to their posting - Track the financial side of secondments, including spending commitments, invoices and checks - Help improve and simplify processes for managing secondments - Contribute to cross-functional projects to improve organisation and management tools

Requirements

Applicants must hold Luxembourg nationality and hold a bachelor's degree, or an equivalent recognised qualification, with a diploma at least at level 6 of the Luxembourg qualifications framework. They must meet the general requirements for knowledge of the three administrative languages, with excellent command of those languages and of English. Relevant experience for this combined finance and human resources role is expected. Candidates should be organised, rigorous and able to work independently, handle several complex files at once, analyse information, write professional administrative documents and use standard office software including Word, Excel and PowerPoint. Discretion, teamwork, initiative and a strong sense of public service are also required.

Preferred qualifications

Legal knowledge and a good understanding of applicable regulatory texts; knowledge of a financial or human resources management system such as SAP or an equivalent; experience using and managing administrative databases; and experience of, or a strong interest in, international working environments.

Skills