Administrative Manager (m/f/d) (Ref. G26000582)

About the role

Luxembourg's independent audiovisual authority (ALIA) is looking for an administrative manager to take charge of its day-to-day administration in Luxembourg City. In this varied role you will act as the authority's archiving delegate and as its buildings manager and safety delegate, keeping the organisation's files, premises and administrative routines running smoothly. A large part of the work is following up the dossiers for the authorisation and notification of media services, supporting the secretariat, and tracking budgets and accounts from quotations and purchase orders through to invoices. You will also place and follow up supplier orders and deliveries, supervise maintenance work, and help drive ergonomics and well-being initiatives for staff. The position is full time and calls for a well-organised professional with long experience in administrative, building or general services work. Applications close on 8 November 2026 and must be made through the official GovJobs portal.

Responsibilities

- Act as administrative manager and archiving delegate for the authority - Follow up authorisation and notification dossiers for media services - Provide secretariat support to the organisation - Follow up budgets and accounts, including quotations, purchase orders and invoices - Place supplier orders and follow up deliveries - Act as buildings manager and safety delegate - Supervise maintenance work on the premises - Support ergonomics and staff well-being actions

Requirements

National of an EU member state; secondary school leaving diploma (classical or general) at least level 4; at least 10 years of experience in the field; good command of the three administrative languages (French, German and Luxembourgish). English and experience in administrative, building or general services are assets.

Preferred qualifications

English; experience in administrative, building or general services work.

Skills