Public Procurement Manager (m/f/d) (Ref. G26000633)

About the role

The National Reception Office (ONA) is looking for a public procurement manager to help define and carry out its purchasing strategy and plan. You will develop and run purchasing projects from start to finish: surveying and analysing needs, studying the market and costs, identifying suitable purchasing solutions, sizing the contract, drafting tender documents, analysing bids, negotiating, preparing award decisions, and then steering, following up and amending the contracts once signed. You will also keep a close eye on how suppliers perform, making sure contracts are properly executed, that the working relationship with contractors stays solid, and that improvements and corrective actions are identified and followed through. Budget and accounting follow-up is part of the job too: expressing budget needs, tracking and controlling expenditure, revising contract prices and checking invoices. Throughout, you will apply public procurement rules and help make the office's purchasing function work better. This is a full-time, master's-level post in Luxembourg-Centre, offered under the civil servant trainee or change-of-administration routes.

Responsibilities

- Contribute to defining and implementing the public procurement strategy and plan - Develop, manage and carry out purchasing projects: needs surveys and analysis, market and cost analysis, and identification of suitable purchasing solutions - Size contracts, draft tender documents, analyse offers, negotiate and prepare award decisions - Steer, follow up and amend contracts once concluded, and evaluate contractual performance - Manage risks and incidents, and work closely with internal prescribing services - Manage the relationship with ONA contractors: ensure proper contract execution, solid contractual relations and regulatory compliance - Monitor and evaluate contractor performance, identify areas for improvement and implement and follow up corrective actions - Handle accounting and budgetary follow-up of purchases: express budgetary needs, monitor and control expenditure, revise contract prices and verify invoicing - Apply and ensure application of public procurement regulation, and contribute to optimising the purchasing function and its performance

Requirements

EU national; a master's degree or equivalent qualification at least level 7; relevant experience in the field of public procurement, including setting up and following up purchasing projects; knowledge of the three administrative languages (Luxembourgish, French, German); knowledge and ability to apply and interpret public procurement legislation and regulation; knowledge of internal public procurement procedures, purchase budgeting and commitments; mastery of purchasing and negotiation techniques; ability to draft and interpret technical specifications and contractual terms; ability to work with technical tools, including the public procurement portal; ability to research, assemble and exploit information; mastery of MS Office and specific purchasing tools.

Preferred qualifications

Experience in steering supplier relationships and contract performance; a structured, service-oriented approach and good stress management.

Skills