Financial Aid and Budget Execution Manager (m/f/d) (Ref. G26000730)

About the role

The Centre psycho-social et d'accompagnement scolaires (CePAS) in Luxembourg supports pupils, students and families across the education system, and it also administers financial aid for learners. This full-time post is for the person who will execute that aid and keep the centre's budget on track. The work falls into two connected areas. On financial aid, the manager analyses and processes aid applications, checking that files are accurate and complete, following them up administratively, communicating with the field agents who work with applicants, and answering questions about the aid. They also maintain the databases, produce statistical reports, and help evaluate and improve the processing of aid files, including the use of digital tools such as AI-based solutions, working with the IT service on digitalisation. On budget, the manager handles electronic invoices and their encoding in SAP/SIFIN, keeps the internal budget tracking file, prepares CSV files and treasury returns, liaises on the creation and modification of suppliers, manages operating stocks and supplier contacts, and supports financial accounting through the internal tracking table, bank statement checks and payment follow-up, preparing files for the financial controller. The role suits someone methodical and reliable, comfortable with figures and with the rules that govern public money.

Responsibilities

- Analyse and process financial aid applications, verifying accuracy and completeness of files - Follow up aid files administratively and communicate with field agents and applicants - Answer questions about financial aid and maintain databases and statistical reports - Evaluate and optimise aid processing, including digital tools and AI-based solutions, with the IT service - Encode electronic invoices in SAP/SIFIN and keep the internal budget tracking file - Prepare CSV files, treasury returns and supplier creation/modification exchanges - Manage operating stocks and supplier contacts - Support financial accounting: internal tracking table, bank statement checks, payment follow-up, files for the financial controller

Requirements

EU national; a secondary school leaving diploma (classical or general) or an equivalent qualification, at least level 4; at least 3 years' experience in the field; knowledge of the three administrative languages (Luxembourgish, French, German) and English; good mastery of Luxembourgish at C1 level; Word, Excel, PowerPoint and Outlook.

Preferred qualifications

At least 5 years' professional experience in a similar field; knowledge of the Luxembourg education system; ability to read and understand individual accounting documents.

Skills