Short-Term Administrative Assistant Opportunities (up to 6 months)

About the role

The Ontario Public Service (OPS) is building a roster of candidates for short-term Administrative Assistant assignments, of up to six months, across various ministries in North Bay, Sault Ste Marie, Sudbury and Thunder Bay in northern Ontario (Job ID 244602, Office Administration 08, OPSEU compensation group). Administrative staff keep government operations running smoothly: organising files, managing email and maintaining records; preparing and formatting documents, reports and communications from standard templates; scheduling meetings, coordinating calendars and handling logistics; greeting visitors and answering phone and email enquiries; updating shared resources and monitoring office supplies; supporting purchasing and tracking expenses and invoices; and following up on tasks and timelines so projects keep moving, using standard office software and equipment throughout. The posting states a salary of $26.92 to $31.31 per hour, as listed under the OPSEU Collective Agreement, for these English-language temporary assignments, and the competition will also be used to create an eligibility list for upcoming opportunities over the following eighteen months. No cover letter or resume is required at this stage - applicants complete the application form linked in the official OPS Careers advertisement, quoting Job ID 244602, by Friday, December 18, 2026 at 11:59 pm EST, and may be contacted for further assessment as vacancies arise. External applicants who previously worked for the OPS must disclose that previous employment, including positions held and dates, in their application.

Requirements

- Organisation and coordination skills: ability to prioritise multiple tasks and meet deadlines in a busy environment, schedule meetings, coordinate calendars and assist with logistics, and track tasks through to timely completion - Communication and interpersonal skills: ability to interact respectfully and professionally with colleagues, clients and visitors in person, by phone and by email, listen actively, and prepare clear, well-structured documents, emails and materials - Attention to detail and initiative: ability to review and maintain accurate documents, records, filing systems and inventories, identify issues and propose solutions, support purchasing, expense tracking and invoice review, and follow procedures and service standards - Digital and office technology skills: ability to use common office software (Outlook, Word, Excel, SharePoint, Teams), operate office equipment such as printers, scanners and phones, and enter and retrieve information from databases or tracking systems - Position language is English; candidates are assessed in English, the business language of the Ontario Public Service

Skills