Secretary of the Army General Staff (m/f/d) (réf. G26000770)

About the role

The Luxembourg Army is looking for a secretary to support its General Staff (État-Major de l'Armée) in Luxembourg City. In this full-time role you will provide administrative, organisational and coordination support to the General Staff, helping its work run smoothly day to day. You will coordinate appointments and meetings of the General Staff with internal and external contacts, and coordinate the activities of the Chief of Staff and the Deputy Chief of Staff. You will handle documents and files with discretion, keep track of administrative and budget matters, and work with office, agenda and videoconference tools. The post is open as a state employee contract (CDI), by change of administration, or by admission to the civil service as a fonctionnaire (group A2). Applicants must be Luxembourg nationals, hold at least a Bachelor's degree, have at least three years of relevant experience, and be able to obtain a 'secret' level security clearance. A good knowledge of Luxembourgish, French and German, the three administrative languages, is required. The role calls for rigour, discretion, courtesy and initiative, with occasional availability outside normal working hours. Applications close on 19 November 2026.

Responsibilities

- Provide administrative, organisational and coordination support within the Army General Staff - Coordinate appointments and meetings of the General Staff with internal and external stakeholders - Coordinate the activities of the Chief of Staff and the Deputy Chief of Staff - Manage documents and files, keeping track of administrative and budget matters - Use office tools, agenda management and videoconference systems

Requirements

- A Bachelor's degree (higher education diploma, at least level 6 CLQ) or equivalent - At least three years of experience in the field - Excellent command of office tools and document management, and excellent written skills - Good knowledge of Luxembourgish, French and German (the three administrative languages) - Luxembourgish nationality, as required for this post - Able to obtain a security clearance at 'secret' level - Organisation, discretion, confidentiality, rigour and courtesy

Preferred qualifications

Experience as an executive assistant in an administration or an international organisation is an advantage. Knowledge of national and international defence structures, and an interest in geopolitics and digital transformation, are also valued.

Skills