Administrative Secretary

About the role

The Commission Nationale de Réforme du Droit (CNRD) is a permanent commission created at the Presidency of the Republic of Benin. Based in Cotonou, it is recruiting an Administrative Secretary to support its day-to-day work and the work of its President. This is a full-time, on-site role, working 40 hours per week on a fixed-term contract (CDD) of two years, renewable. The post holder will work under the President of the CNRD and help keep the Commission's administrative life running smoothly, from correspondence and filing to the practical organisation of meetings. No salary is stated in the official call: remuneration is communicated to selected candidates only. There is no application fee. Applications are open from 28 October 2026 at 09:00 to 6 November 2026 at 17:00, and must be sent by email only, as a single PDF file. The selection process includes an eligibility check, shortlisting and an interview before a selection committee, with verification of information and references; only shortlisted candidates will be contacted. How to apply: Send one PDF file named NOM_Prénoms_Poste_CNRD.pdf to secretairecnrd@presidence.bj by 6 November 2026 at 17:00. The file must contain a signed motivation letter of no more than two pages, a detailed signed CV of no more than three pages with two professional references, a copy of a valid identity document, copies of diplomas, attestations of experience, and a sworn declaration.

Responsibilities

- Manage correspondence, drafting, typing and dispatching administrative letters and documents, and keep registers up to date. - Organise filing and archiving, both paper and digital, so records are complete, secure and easy to retrieve. - Prepare and support meetings: invitations, agendas, rooms, videoconferencing links, attendance records and follow-up on minutes. - Manage diaries, appointments and logistics arrangements for the Commission's work. - Welcome visitors and handle telephone and email contacts with courtesy and discretion. - Support the preparation of administrative files and reports, checking documents for accuracy and completeness. - Handle confidential information with probity and discretion at all times.

Requirements

- A licence-level degree or equivalent in secretarial or executive assistance, administration, or a relevant field. - At least five years of relevant experience in administrative secretarial work, executive assistance, or support to an institutional, legal or administrative structure. - Mastery of secretarial techniques, administrative writing, filing and archiving, and meeting logistics. - Strong command of Word, Excel, PowerPoint, email, videoconferencing and digital document management. - Excellent written and spoken French. - Discretion, probity, organisation, rigour, punctuality, courtesy, availability and the ability to work under pressure.

Preferred qualifications

Working knowledge of English is an asset. Experience supporting a public institution or a legal or reform body is also an advantage.

Benefits

Full-time work of 40 hours per week on a fixed-term contract (CDD) of two years, renewable, in Cotonou. No salary is stated in the official call; remuneration is communicated to selected candidates only.

Skills