Administrative Agent (m/f/d) (Ref. G26000436)

About the role

The Esch-sur-Alzette regional education direction is looking for an administrative agent to run its office secretariat. In this role you will be the first point of contact for visitors and callers, and you will keep the office running smoothly day to day. You will receive, disseminate and trace incoming mail, manage the email inbox, and type, proofread and format written documents to a high standard. You will manage agendas and keep control of deadlines, provide logistical support, and manage specific dossiers from start to finish. You will draft meeting minutes, help prepare documents and draft texts, keep the direction's accounts, and manage its internet platform. The position is full time and is aimed at a well-organised, discreet and reliable person with solid secretarial skills and a genuine interest in the world of education. Applications close on 9 November 2026 and must be made through the official GovJobs portal.

Responsibilities

- Run the secretariat of the regional direction office - Provide physical and telephone reception - Receive, disseminate and trace mail - Manage email reception, dissemination and processing - Type, proofread, format and enhance written documents - Manage agendas and control deadlines - Provide logistical support and manage specific dossiers - Draft meeting minutes and help prepare documents and draft texts - Keep the direction's accounts - Manage the direction's internet platform

Requirements

National of an EU member state; secondary school leaving diploma (classical or general) or equivalent, at least level 4 of the Luxembourg Qualifications Framework; good command of the three administrative languages (French, German and Luxembourgish).

Preferred qualifications

Affinity with the national education system or prior experience in it; knowledge of legislation texts on general administration and national education; written and oral communication techniques; secretarial techniques; internet culture; interest in new technologies and the application of artificial intelligence.

Skills